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Resolutions and Elections – 2020 Annual Meeting

Resolutions and Elections – 2020 Annual Meeting

On this page:

For more information on the Annual Meeting:

Resolutions

To submit a resolution for either CHF Canada’s national business meeting or Ontario members’ meeting, complete the Resolution Form by the resolution deadline of March 10, 2020.

You can complete the resolution form online, or download the PDF and send it to:

  • Email: info@chfcanada.coop
  • Mail: CHF Canada, 311-225 Metcalfe Street Ottawa, ON, K2P 1P9
  • Fax: 613-230-2231

Elections

Every year, before the Annual Meeting, online elections are held for regional positions on CHF Canada’s Board of Directors and Ontario Council.

Elections are held at the AGM itself for at-large positions on the Board of Directors and the Finance and Audit Committee. At the Annual Meeting of Ontario Members, elections are held for any non-regional positions on the Ontario Council.

A Call for Candidates will be sent to co-ops in January containing information about the positions available and how to submit a nomination.  Return to this page in late January for the report of the Nominating Committee and updates on nominations to elected positions on the Board of Directors, the Ontario Council, and the Finance and Audit Committee.

Positions up for election in 2020

Two women and a man stand together smiling at a table, wearing scarves that indicate that they are members of the BoardHere are the positions up for election in 2020. The nominations deadline is 5 p.m. Eastern time on March 31, 2020. Names of candidates will be posted as they are received.

Board of Directors

Regional Directors (Board of Directors, each for a three-year term*)
Elected electronically

  • Alberta/Northwest Territories
  • Saskatchewan
  • Manitoba
  • Ontario
  • Nova Scotia
  • Prince Edward Island
  • Newfoundland and Labrador

At Large Directors (five positions, each for a three-year term*)
Elected at the AGM in Halifax, NS

Finance and Audit Committee

Committee Member (One  two-year position)
Elected at the AGM in Halifax, NS

Ontario Council

Council Member Representing Northern Ontario
Elected electronically

  • One (1) three-year position

For more information contact Tim Ross at the CHF Canada office by email or by phone toll-free at 1-800-465-2752 or (613) 230-2201 in Ottawa, ext. 222.

You may also contact members of the Nominations Committee:

Forms

To put your name forward, download

Scan and email the completed declaration form and the confirmation of good standing by the nominations deadline of 5:00 p.m. Eastern Time on March 31, 2020 to CHF Canada’s Corporate Secretary, Christine Seguin, or you can fax it to (613) 230-2231.

Being on the Board

A woman speaks at a podium, with a video screen in the background showing an image of her face.CHF Canada’s Board of Directors governs CHF Canada between annual meetings according to the by-laws and rules approved by the members. It oversees CHF Canada’s operations and sets its priorities based on resolutions passed by its membership. The Board makes sure that CHF Canada’s management is performing well and is accountable to members. Directors serve a three-year term and can be re-elected for up to two consecutive terms.The Board:

  • elects the president, vice president, treasurer and other executive committee members from among Board members
  • hires, supervises and evaluates the Executive Director
  • approves personnel policies and staff salary ranges
  • approves quarterly financial statements
  • presents financial statements to the members at the annual meeting
  • prepares resolutions to put forward at the annual meeting
  • reports to members on CHF Canada activities
  • brings the views of members in their region to CHF Canada discussions
  • keeps aware of issues facing housing co‑ops in Canada and internationally
  • makes sure that CHF Canada acts with integrity and in the best interests of its members
  • works to secure the future of CHF Canada and the co‑operative housing movement in Canada.

 What can I expect at Board meetings?

CHF Canada’s Board of Directors meets a minimum of four times a year: three times in Ottawa and once at the annual meeting. Candidates at the 2020 AGM should be prepared to attend a Board meeting on the morning of Sunday, June 14, 2020, the day after the AGM. At other meetings, the Board meets all day Friday and Saturday.

  • Sunday, June 14, 2020: Post-AGM meeting, Halifax, NS
  • July or August 2020 (date to be announced): Orientation for new directors and council members, webinar
  • September 10, 2020: Governance training session (Board and Council), Ottawa, ON
  • September 11-12, 2020: Annual planning session (Board and Council), Ottawa, ON
  • September 12, 2020: Board of Directors meeting, Ottawa, ON
  • November 20-21, 2020: Board of Directors meeting, Ottawa, ON
  • March 2021 (date to be announced): Board of Directors meeting, Ottawa, ON
  • June 10-12, 2021: AGM in Ottawa, ON

Teleconference calls may be scheduled between meetings. Directors may also serve on CHF Canada committees or represent CHF Canada with other organizations. The executive committee is elected at the post-AGM meeting. The executive committee meets monthly by teleconference.

What costs are covered?

  • CHF Canada pays travel and hotel expenses for the Board meetings and annual meetings.
  • Directors receive a per diem to cover meals and other expenses.
  • Directors can be reimbursed for child care, care of other dependants and some lost wages.

Who can run?

Three women stand together smiling, wearing coloured scarves that indicate they are members of the Board and Ontario CouncilCHF Canada needs strong leaders who mirror the diversity of people in our housing co‑op communities across the country.

Diversity means, but is not limited to:

  • including people from any/all walks of life and backgrounds (political affiliation, religion, colour, race, gender, sexual orientation, country of origin, age, ability and economic level)
  • respecting the differences that are inherent in any group of people and that distinguish one group from another
  • accepting one another as unique individuals.

So what do we look for in our candidates? These are just some of the qualities:

  • an understanding of the co‑operative principles and how to apply them
  • a commitment to help CHF Canada grow and to serve our members
  • proven leadership skills — either within the co‑op sector or from other experiences
  • flexibility, collaboration and good communication skills.

Many new directors or Council members have no experience at all in association governance and that’s okay. CHF Canada offers an excellent governance training program. We’ll help you, as a newly elected leader, learn the meaning of good governance and how you can contribute to the good governance of your national federation.