Job posting: Administrative Assistant, Co-operative Housing Development

Published July 23, 2024

The Co-operative Housing Federation (CHF) of Canada is recruiting for a full time (35 hours per week), permanent position of Administrative Assistant, Co-operative Housing Development to start in September 2024. The position may be based out of any CHF Canada office on a hybrid basis, including Truro (preferred), Ottawa, Toronto or Vancouver, with possible consideration for an alternate remote location.

Reporting to the Director, Co-operative Housing Development, the Administrative Assistant, Co-operative Housing Development provides administrative support to the Director and co-operative housing development staff and programs. This administrative support includes word processing, copying, filing, arranging conference calls, meeting logistics and planning, evaluations, materials research, document preparatory work, distributing agendas or materials, preparing presentation templates, and preparing and distributing minutes. The Administrative Assistant supports the set-up, data input, training and usage of document and record management systems.

What we’re looking for:

1. Bilingualism in French/English is required.
2. A post-secondary diploma in office administration, or combination of equivalent education and/or experience.
3. Excellent word-processing skills (MS Word). Strong knowledge of other Microsoft Office programs – Outlook, Excel, and PowerPoint. Experience with Office365, SharePoint, Microsoft Teams, Canva, and Miro is an asset.
4. Experience with data management, integrity and reporting. Basic knowledge of common database / customer relationship management is an asset. Salesforce experience is an asset.
5. Proficiency with information and file management.
6. Professional telephone manner and ability to handle a multi-line telephone system.
7. Good knowledge of office procedures and equipment.
8. Experience taking accurate minutes of meetings.
9. Superior attention to detail and problem-solving skills.
10. Excellent interpersonal, oral and written communication skills.
11. Ability to organize tasks and set priorities.
12. Ability to work independently and as part of a team.
13. Meeting planning experience is an asset.

CHF Canada is committed to building and retaining a diverse, equitable, and inclusive working environment.  In selecting candidates for this position, additional weight may be given to recognize diverse backgrounds and experiences, especially from underrepresented groups among CHF Canada’s current staff and management composition. CHF invites candidates to self-identify relevant experiences or background information that supports this organizational objective.

How to Apply: 

Please submit your resume and cover letter in PDF format to talent@chfcanada.coop with the subject line: CHF Canada – Administrative Assistant, Co-operative Housing Development.

Starting salary range: $56,419-$59,851

Application Deadline:  5:00 p.m. EST, August 8, 2024

Co-operative Housing Federation (CHF) of Canada thanks all applicants, however, only those selected for an interview will be contacted. CHF is a respectful, caring, and inclusive workplace. CHF Canada is an equal opportunity employer and committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

CHF Canada is proud to have been recognized for the fourth year in a row as one of the National Capital Region Top Employers

https://reviews.canadastop100.com/top-employer-co-operative-housing-federation-of-canada